Privacy Notice 

To comply with the UK General Data Protection Regulation, we have created a new Privacy Notice to inform you on how we use and protect your information.

We are not changing the ways we use your personal information, the notice is being shared to inform you of your increased rights in relation to the information held on you, including what information we collect about parents/carers and their children, how we use it and the legal grounds for this.

Privacy Notice 

We are registered with the ICO

How we use parents/carers and children’s information

All information that we collect is necessary to meet our contractual and legal requirements as an Early Years Setting, from Ofsted, Local Authorities and the EYFS. The categories of information that we collect, hold and share include:

• Personal information (such as name, date of birth and address)
• Characteristics (such as ethnicity, language, nationality, country of birth and funding eligibility) for children
• Attendance information (such as sessions attended, number of absences and absence reasons) for children
• Relevant Medical information for children
• Special Educational Needs information for children
• Assessment information for children
• Adult Bank Details and NI Numbers
• Proof of identity for children (Birth Certifcates/Passport)
• Adults contact details
• Details of any accidents / incidents / existing injuries
• Relevant documentation for child protection and safeguarding concerns
• Funding information and details
• Photographs of children for learning journals

 Why we collect and use this information

We use the data:

• to support children’s learning
• to monitor and report on their progress
• to provide appropriate pastoral care
• to assess the quality of our services
• to comply with the law regarding data sharing
• to comply with the requirements of the Early Years Foundation Stage Statutory Requirements and Ofsted
• to ensure children are eligible for funding
• to process nursery fees
• to ensure children’s health, safety and wellbeing
•  

The lawful basis on which we use this information

We collect and use children’s information under the Statutory Framework for the Early Years Foundation Stage (given legal force by the Childcare Act 2006), The Limitation Act 1980. By completing and signing the nursery registration form you are giving consent for us to process yours and your child’s personal data for the specific purposes of being part of the nursery setting. The processing of the information you have provided about yourself and your child is necessary for the contract you have completed in the registration form. We have a legal obligation to process the information provided we comply with the law.

Collecting Children’s Information

Whilst the majority of children’s information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.

Storing children’s data

We hold children’s data  securely. Paper records are kept in a locked office and digital data is on password protected devices. Online learning journals are hosted by a secure web platform. Data is retained for as long as nesacary depending on the type of data this could be between 3 year after the child leaves the setting up to until the child has reached the age of 21 (this will be the age of  24 years regarding child protection). Learning and assessment will be kept for 3 months after the child leaves.

Who we share children’s information with

We routinely share children’s information with:

• Our local authority-Funding Team
• Schools that the children attend after leaving us
• Ofsted
• Health Visitors
• Social Workers
• Inclusion teams, SEN panels, funding etc
• Local Children’s safeguarding boards / LADO
• Other providers that children attend
• Multi agency professionals working with individual children
• Area SENCO’s

Why we share pupil information

We do not share information about children with anyone without consent unless we are obliged to as part of a lawful process/investigation.

You also have the right to:

• object to processing of personal data that is likely to cause, or is causing, damage or distress
• prevent processing for the purpose of direct marketing
• object to decisions being taken by automated means
• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and claim compensation for damages caused by a breach of the General Data Protection Regulations

Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance at mrsbondsvillagenursery@live.co.uk

Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Compliance Officer

GDPR Compliance Officer Rachel Parker

Contact 

If you would like to discuss anything in this privacy notice, please contact our Compliance Officer mrsbondsvillagenursery@live.co.uk or on 01689896135